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Constitution
Article I: Name
The name of this body will be the Mechanical Engineering Graduate Association or MEGA
Article II: Mission Statement
Through the ratification of this constitution, the graduate students in Mechanical Engineering and Mechanics create the Mechanical Engineering Graduate Association (MEGA). MEGA will be empowered to work on behalf of the Mechanical Engineering and Mechanics graduate students to represent their interests in departmental functioning, needs, and general welfare.
Article III: Membership
Section I: Definition
All full time and part time graduate students enrolled in the Mechanical Engineering and Mechanics program will comprise the membership of MEGA.
Section II: Rights of Membership
A. All members may vote in MEGA elections and referendums.
B. Any member may hold office if they are elected or appointed according to elections guidelines and procedures.
C. All members may speak and be heard at MEGA meetings.
D. All members have the right to access MEGA information and records, including (but not limited to) official meeting minutes.
Article IV: Organizational Structure
An executive board within the MEGA will be defined as: President, Vice President, Secretary, Treasurer, Seminar Coordinator, Social Coordinator, and Webmaster. The executive board will delegate responsibilities for action to committees of the MEGA. The executive board will also delegate responsibilities for meeting with administrators and faculty outside of the MEGA meetings.
All officers will be expected to solicit their constituents' views on pertinent legislation and general student life and welfare. MEGA meetings will serve as an additional forum for the statement of concerns.
Section I: Responsibilities of Office
A. The President and Vice President shall supervise the organization's affairs and activities. The President and Vice President are the executive administrative, presiding, and reporting officers. The President and Vice President will work with the faculty advisor and act as liaisons to the departmental faculty.
B. The Secretary shall be responsible for posting notices of all regular and special meetings and shall keep a record of such meetings. The Secretary will be responsible for correspondence. This includes, but is not limited to, meeting times, activity announcements, and general information.
C. The Treasurer shall be responsible for the financial records of the organization, for the disbursement of funds, and for reporting in detail when requested by the membership.
D. The Seminar Coordinator shall be responsible for coordinating seminars of interest to the MEGA membership. The Seminar Coordinator shall be responsible for publicizing and promotion of these activities.
E. The Social Coordinator shall be responsible for coordinating and facilitating all social events held by MEGA. This includes, but is not limited to, determining space availability, refreshments and guest speakers.
F. The Webmaster shall be responsible for maintenance and updating of MEGA's web page.
Section II. Committees
A. Every member of MEGA may serve on a MEGA committee.
B. Committee chairs will be elected by the membership of each committee.
C. Committee reports will be given at MEGA meetings, as appropriate.
D. Ad Hoc Committees
1. Any officer of MEGA has the right to create ad hoc committees as needed.
Bylaws
Article I: Meetings and Legislation
A. Meetings
1. Meetings of MEGA will be held at least once per quarter
2. The executive board is encouraged to meet often and whenever necessary.
3. The President and Vice President will be responsible for calling executive board meetings and special meetings of MEGA.
B. Legislation
1. Legislation must have a majority of current voting membership in attendance in favor in order to be passed.
Article II: Elections
A. Elections shall be administered in the Spring Term.
B. All candidates for office in MEGA must be in good academic standing with the University during the term in which elections are held.
C. All results will be made available to the public as soon as they are known to the winners
D. Vacancies will be advertised publicly within a reasonable time of the known opening.
1. The Executive Board shall decide whether to hold an open election or appoint a new officer.
Article III: Amendment
These bylaws and this constitution may be amended by majority vote of MEGA members present at any regular or special meeting.